In the office, Productivity

To Increase Productivity In The Office, Get Outside

Staying in the office all day leads workers to reach high levels of fatigue and burnout faster than usual. Getting outside throughout the workday, even in short spurts, can increase wellbeing and productivity with little time and effort.

You probably rarely leave your desk at work, let alone your office. That's understandable. It’s all too easy and familiar to feel like you’re at work to work, and that taking breaks or stepping outside is counterproductive. See if this sounds familiar: You go from working individually for your first few hours, to eating lunch at your desk, to spending the rest of your afternoon in meetings within conference rooms. It’s a routine that can easily become a habit—and one that is actually less productive than it may seem.

During the workday, getting outdoors can not only help improve your productivity and wellbeing in the workplace, but it can also be done in short spurts with little effort. Staying at your desk for the whole day leads to workers reaching fatigue, disengagement, and even burnout faster than usual. This is especially true when considering that, according to the US Environmental Protection Agency, the average American spends around 90% of their time indoors. What’s more, in a large report surveying over 7,000 office workers, 47 percent of them said they have no access to natural light at their workstations, and 58 percent said they have no live greenery near them. This pinpoints the priority for more workers to get outdoors during their workday.

Getting outside can be one of the best ways to intermittently wind down a working mind to help your brain recuperate and regain its sharp edge. A number of studies have indicated that being outdoors more can improve short-term memory, decrease stress levels, improve concentration, and enhance one’s mood. This is in part attributable to the sensory richness that an out-of-office environment can provide; in such a setting, your senses are stimulated more so than at your desk, which can increase attentiveness to your surroundings and your focus once back in the office. In addition, bursts of creativity and problem-solving have been known to follow periods of recovery and relaxation in outside environments, which help rejuvenate the prefrontal cortex, the part of your brain responsible for working memory, planning, coordinating tasks, and other related activities.

The biggest misconception around getting these productivity improvements is that it takes up too much time, especially during the workday. Incorporating small daytime hacks to get the benefits of the outdoors can not only be easy and intermittent, but also more productive in the long run.

Five Easy Ways To Boost Productivity In The Office By Getting Outside

1. Take walks for your meetings and calls

If you’re not using presentation slides or need to be directly in front of a computer during your meeting, take it outside. This is especially true for one-on-ones, where the meeting is usually focused on the conversation. These types of meetings or phone calls can be taken while walking around your office building, strolling down a few neighborhood blocks, or even hopping over to a nearby coffee shop.

It’s easy to recall how much Steve Jobs loved these types of meetings; in fact, it was a critical office design element when building Apple’s new headquarters in Cupertino, California. The ability to be both inside and outside while working was central to how they built their modern workspace. In addition to being outside, incorporating movement into meetings or calls that don’t need to be stationary helps to loosen up joints and increase blood circulation. Good for your brain, and your body.

2. Pickup your lunch, or eat out

If your company doesn’t cater lunches for your office, a great way to get moving outside is to go pickup your lunch rather than ordering delivery, or even getting your food to eat-in somewhere close rather than getting it to-go. Your lunch break is a great time to get outside the office because, well, it’s a designated break. Many workers feel obligated to eat lunch at their desk in case they miss an important email, or they want to leave a few minutes early.

But this isn’t a sustainable habit; eating at your desk means you’re missing a prime opportunity to nourish your body by freeing your mind from your work. If you only have a 15- to 20-minute window for your lunch, consider bringing food from home and eating it outside. That way you maximize the time you’re able to spend away from your desk on break.

3. Use your company’s designated outdoor meeting/eating spaces

If your office has an outdoor lounge area for working or eating, utilize it. Whether it’s for a short meeting, a brief snack, or just to get some fresh air, multiple studies have shown how simply spending time in more natural environments, ideally without intense urban surroundings and with some natural greenery, can increase concentration and productivity.

Even more, if you’re feeling less creative than usual, or just tired of staring at the same walls and chairs that surround your workstation, finding a completely new view while you work can provide you with an imaginative and fresh take on problems. Offices that support outdoor spaces should also ensure they are designed to meet their workers’ needs. That means ensuring they have access to supportive seating, power outlets for devices, and some shaded areas if needed.

4. Take your coffee break outside

Instead of lingering around the kitchen while you sip your coffee or tea, try taking a short outside break or walk while you finish your drink. You’ll also get some added benefits from being outside, like more vitamin D and serotonin in your body. Doing so ultimately gives you a quick time in the middle of your working hours to recuperate (you probably need it if you’re going for coffee in the first place), and allow you to feel truly refreshed once you get back to your desk.

5. Ensure company offsites involve the outdoors

Companies with quarterly or yearly offsites for employees should be ensuring the activities involved take place, at least in part, outdoors to help employees recharge their batteries. Think hiking, going to a park, spending time by a body of water, or the like. And be sure to make the offsites interactive, social, and easy-going. If you’ve noticed your company hasn’t done something like this, talk to your HR department about it. Maintaining employee wellbeing is a main focus of theirs, so voice opportunities you think could be used to improve it.

Getting outdoors has no side effects, is readily available to nearly all workers, and can improve cognitive functioning at zero cost. While some may be concerned about missing time in the office for these breaks, the tips above have shown that getting outdoors can also include being productive with your work. Even more, they help you perform better when you’re back at your desk. In the long run, the improved quality of your work and wellbeing will mean more than the extra work you can do with a few spare minutes in the day.

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